After following a couple different instructions I found on the web here is the real deal. Follow the instructions in this link:
http://www.adobe.com/special/acrobat/configuring_pdf_ifilter_for_ms_sharepoint_2007.pdf
Worked great for me. Let me know if you have problems.
Showing posts with label sharepoint. Show all posts
Showing posts with label sharepoint. Show all posts
Sunday, May 10, 2009
Friday, May 8, 2009
Sharepoint: Moving library and list items within your library or list
In this post we will be talking about moving SharePoint library and list items within a library or list.
One great feature of ShaprePoint libraries and lists is that you can edit the library or list settings to allow you to create sub folders. I use this functionality for project management, general information management, etc.
Using the "Site Content and Structure" page found under "Site Settings" and "Site Administration", if you want to move an item within a library or list to a different folder within that library or list, SharePoint will give you the error "An error was encountered performing this operation". For some reason you cannot move items around within a list or library. There is no problem though moving items to different libraries or lists as long as they are the same type as the one you are working with.
Workaround: Since you can move items to different libraries and lists but not within, under your main site, create a new library or list called something like "Temp: Project Task" or "Temp: Document Library". When you have an item in a library or list that you want to move within to a different folder, first move the item to your temp library or list you created and then move the item from there to the desitnation you want.
Hope this helps.
One great feature of ShaprePoint libraries and lists is that you can edit the library or list settings to allow you to create sub folders. I use this functionality for project management, general information management, etc.
Using the "Site Content and Structure" page found under "Site Settings" and "Site Administration", if you want to move an item within a library or list to a different folder within that library or list, SharePoint will give you the error "An error was encountered performing this operation". For some reason you cannot move items around within a list or library. There is no problem though moving items to different libraries or lists as long as they are the same type as the one you are working with.
Workaround: Since you can move items to different libraries and lists but not within, under your main site, create a new library or list called something like "Temp: Project Task" or "Temp: Document Library". When you have an item in a library or list that you want to move within to a different folder, first move the item to your temp library or list you created and then move the item from there to the desitnation you want.
Hope this helps.
Tuesday, May 5, 2009
Sharepoint: Making Sharepoint (MOSS 2007) easier to use in non-windows enviroments
In my opinion, Microsoft Sharepoint Server (MOSS 2007) is an amazing tool for enterprise document management, communications and collaboration. Sharepoint is not software, it is a platform for business. The tool is almost a "fix all" for corporate users if they are using a windows machine as a client. If you are not using windows but are using mac os x or linux, you will find that sharepoint is lacking some very basic features. This is due to all web browsers other then Internet explorer are labeled as class 2 browsers. Although I understand that Microsoft is going to fine tune MOSS for active x and Internet explorer, some of the features they left out of level 2 browsers are inexcusable. Out of the box, in order to use some of the most basic features of sharepoint, you will need to use Internet explorer. I have found a few workarounds that make sharepoint a product which can be used by cross platform clients. Here are some of those workarounds:
Problem: Some key feature of sharepoint are blogs, discussion groups and wikis. All of these features allow the user to create and edit formatted text using the built in "what you see is what you get" (WYSIWYG) editor... that is if you are using Internet explorer. If you are using any other web browser software, all you will see is raq html. This happens when replying to a discussion group post, editing a wiki page, creating a blog, posting a comment, etc. This makes it hard to believe that Microsoft thinks people will use sharepoint as an Internet web server.
Solution: RadEditor by Telerik. http://www.telerik.com/products/aspnet-ajax/sharepoint.aspx Telerik has a group of tools which come for a fee but you can download and use radeditor lite for free. It is a server add-on which will give you a wysiwyg editor for all browsers.
Problem: Accessing document libraries with non-IE browsers and non-win os. If you are not running windows you are forced to use a web browser to checkout, download, edit, upload and check in your documents and you can only upload one file at a time. If you are using Windows and Internet Explorer you can open a document library in an explorer window just like you would a network share. On any other OS you do not have this option from the actions menu in Sharepoint through the web interface.
Solution: Use a Webdav file client which is similar to a ftp client. In fact, some software provides both webdav and ftp connections. In mac os x I am using cyberduck. In linux I am still evaluating different ways to mount a webdav site (sharepoint document library). I am working on this using davfs but there seems to be a common problem that davfs sometimes does not support folders or files with spaces. I.E. "Shared Documents". I am still trying to figure out the exact details but I have recreated this problem in different linux distributions.
In order for you to use most webdav programs make sure your sharepoint site has basic authentication enabled as most programs wont use NTLM auth. This results in a login failed error when trying to authenticate. You can enable basic authentication under IIS admin, your sharepoint site and authentication. One other note that is helpful is to make sure your document library settings are set to have "Require documents to be checked out before they can be edited" set to "no". This way in your webdav client, you can easily drag and drop files into the document library. If you overwrite a file it will create a new version automatically as long as you have versioning enabled.
Problem: When using Microsoft Windows and Office 2007, you can work with sharepoint items directly from the Office programs. Some examples are editing sharepoint calendars within outlook or saving word documents directly to a sharepoint site without the use of 3rd party tools or a web browser. If you are on a Mac, Office programs have no interaction with sharepoint. This is very depressing especially that Entourage, Microsofts mac mail client comparable to Outlook, does not tie in at all to sharepoint. For linux users and open office there is no way working directly with sharepoint other then through the web interface or using 3rd party apps.
Solution: For mac os x, Microsoft Mac Business unit is working on a program call Document Collaboration Companion (DCC). Microsoft says DCC will provide:
In conclusion, I hope this helps with some the larger incompatibilities of a base install of Sharepoint when working with non-windows client machines. There are still other setbacks that I have not mentioned here but will post updates on in the future. Sharepoint is an AMAZING tool for enterprise content management and collaboration. It's just too bad it has taken me days and a lot of research to put these solutions together to make it a viable option for my business which is 50% pc, 25% mac and 25% linux.
Comments are appreciated!
Links to things mentioned in this blog:
Problem: Some key feature of sharepoint are blogs, discussion groups and wikis. All of these features allow the user to create and edit formatted text using the built in "what you see is what you get" (WYSIWYG) editor... that is if you are using Internet explorer. If you are using any other web browser software, all you will see is raq html. This happens when replying to a discussion group post, editing a wiki page, creating a blog, posting a comment, etc. This makes it hard to believe that Microsoft thinks people will use sharepoint as an Internet web server.
Solution: RadEditor by Telerik. http://www.telerik.com/products/aspnet-ajax/sharepoint.aspx Telerik has a group of tools which come for a fee but you can download and use radeditor lite for free. It is a server add-on which will give you a wysiwyg editor for all browsers.
Problem: Accessing document libraries with non-IE browsers and non-win os. If you are not running windows you are forced to use a web browser to checkout, download, edit, upload and check in your documents and you can only upload one file at a time. If you are using Windows and Internet Explorer you can open a document library in an explorer window just like you would a network share. On any other OS you do not have this option from the actions menu in Sharepoint through the web interface.
Solution: Use a Webdav file client which is similar to a ftp client. In fact, some software provides both webdav and ftp connections. In mac os x I am using cyberduck. In linux I am still evaluating different ways to mount a webdav site (sharepoint document library). I am working on this using davfs but there seems to be a common problem that davfs sometimes does not support folders or files with spaces. I.E. "Shared Documents". I am still trying to figure out the exact details but I have recreated this problem in different linux distributions.
In order for you to use most webdav programs make sure your sharepoint site has basic authentication enabled as most programs wont use NTLM auth. This results in a login failed error when trying to authenticate. You can enable basic authentication under IIS admin, your sharepoint site and authentication. One other note that is helpful is to make sure your document library settings are set to have "Require documents to be checked out before they can be edited" set to "no". This way in your webdav client, you can easily drag and drop files into the document library. If you overwrite a file it will create a new version automatically as long as you have versioning enabled.
Problem: When using Microsoft Windows and Office 2007, you can work with sharepoint items directly from the Office programs. Some examples are editing sharepoint calendars within outlook or saving word documents directly to a sharepoint site without the use of 3rd party tools or a web browser. If you are on a Mac, Office programs have no interaction with sharepoint. This is very depressing especially that Entourage, Microsofts mac mail client comparable to Outlook, does not tie in at all to sharepoint. For linux users and open office there is no way working directly with sharepoint other then through the web interface or using 3rd party apps.
Solution: For mac os x, Microsoft Mac Business unit is working on a program call Document Collaboration Companion (DCC). Microsoft says DCC will provide:
- Integrated (offline/local) access to Office Live Workspaces and SharePoint Websites
- Document upload
- Document check-out/in
- SharePoint Workspace and Doc Library access & browsing
- An independent application with File Menu integration
In conclusion, I hope this helps with some the larger incompatibilities of a base install of Sharepoint when working with non-windows client machines. There are still other setbacks that I have not mentioned here but will post updates on in the future. Sharepoint is an AMAZING tool for enterprise content management and collaboration. It's just too bad it has taken me days and a lot of research to put these solutions together to make it a viable option for my business which is 50% pc, 25% mac and 25% linux.
Comments are appreciated!
Links to things mentioned in this blog:
- Cyberduck (note, only version 3.1.2 seems to work. 3.2 does not seem to work: http://update.cyberduck.ch/Cyberduck-3.1.2.dmg
- Davfs: http://dav.sourceforge.net/
- DCC: http://www.microsoft.com/mac/itpros/dcc.mspx
- RadEditor Lite: http://www.telerik.com/community/free-products.aspx
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